Office Admin

Alexandria, Alexandria Governorate   |   Full time

Job Purpose:

We are looking for an office admin who can help us maintain our office environment up to best shape, both physically and socially. We're seeking someone with excellent communication skills with the ability to multitask, and the ability to keep organized even when the tasks backlog become longer than usual.

Duties and Responsibilities:

  • Greet visitors and direct them to the appropriate offices.

  • Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents.

  • Contact person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

  • Handle minor financial transactions for the office, such as collecting rental payments and deposits.

  • Organize office operations and procedures, and monitor and maintain office supplies inventory.

  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.

  • Welcome new employees by conducting orientation,reviewing company guidelines and similar orientation information.

  • Following up attendance, timesheets, and vacations.

  • Following up the paperwork with the social insurance.

  • Organizing HR activities like parties and outings.

  • Conduct employee satisfaction surveys.


  • A college degree in a relevant field is appreciated.
  • 1+ years of experience in relevant field.

Soft Skills:

  • Excellent communication and peoples skills.
  • Detail-oriented.
  • Ability to multi-task and prioritize projects .
  • Able to complete complex administrative tasks with minimal supervision.
  • Strong time management and organizational skills.

Specialized knowledge:

  • Fluent computer and internet user.
  • Good Command of English language, both oral and written.


  • Learning through online materials and offline sessions and courses.
  • Health-promoting environment (fruits and healthy food, a small gym in the workplace).
  • Private medical insurance for the employee and his/her spouse and kids.
  • Social insurance.
  • Competitive salary.
  • Friendly and inclusive environment.
  • Flexible working system

Woking Conditions:

  • This position requires physical presence in Spirula’s office in Alexandria, Egypt. This is not a remote job.
  • Spirula is an equal opportunity company; we don’t filter candidates based on race, gender, religion, or political views.
  • Spirula encourages disabled individuals to apply to its job posts as long as the disability type doesn’t affect the work nature of the position.

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